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Agent Assistant/Clerical User

SFAR offers two different options for Agent Assistants and Clerical Users who need access to the MLS to perform their work. Please read below about the different options and find links to the paperwork to apply for each option.

Agent Assistants 

Access to SFARMLS is available to agent assistants, in addition to participants and subscribers. Such users are described in the rules and regulations of the service as "individuals (whether licensed or unlicensed) under the direct supervision of a MLS participant or subscriber who perform only administrative and clerical tasks that do not require a real estate license or an appraiser's certificate or license." If a person is employed by you as an independent contractor or employee who qualifies as an agent assistant, you can arrange for that person to receive access to the multiple listing service by agreeing to and signing the statement below. The participant or subscriber the assistant works for will be billed for his/her MLS user fees.)

Please have the agent being assisted sign the second box where it says "Responsible Participant/Subscriber" and the broker of record sign at the very bottom.

If you have a DRE license, then your license will need to be disaffiliated from the Broker in order to be set up as an Agent Assistant.

Once completed, you may fax the paperwork to: (415) 553-3968 or email: This email address is being protected from spambots. You need JavaScript enabled to view it. 

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Application for Agent Assistant                 Credit Card Authorization

Check List:

1) Agent Assistant Application with all necessary signature

2) Certification of Non Use (Assistant's name goes at the top of the form, and the Broker signs where it indicates 'Participant Signature'.

3) Credit card authorization form for amount of $92.00

Once we have received the completed forms there is a minimum three business day processing period. When we have processed your application you will receive an email confirmation with your logon ID, office ID, and password.

Clerical Users

Access to the San Francisco Association of REALTORS'® multiple listing service is available to "clerical users", in addition to participants and subscribers. Clerical users are described in the rules and regulations of the service as "individuals (whether licensed or unlicensed) under the direct supervision of a MLS participant or subscriber who perform only administrative and clerical tasks that do not require a real estate license or an appraiser's certificate or license." If a person is employed by you as an independent contractor or employee who qualifies as a clerical user, you can arrange for that person to receive access to the multiple listing service by agreeing to and signing the statement below, along with the clerical user.

A Clerical User will be able to assist everyone in the office; four months of the MLS User fee is required at the time the application is submitted.

Total: $48 (the amount which should be included on the below credit card authorization form. A fee of $36 will be billed to the broker on a quarterly basis.

The applicant should not hold a DRE license. If they do then it must be disaffiliated from the Broker in order to be processed. The license should reflect NBA (No Broker Affiliation) on the DRE webpage. Also, please have the broker sign the certification of nonuse below--the Agent's name goes at the top of the form, and the Broker signs where it indicates 'Participant Signature'.

Please note that it is a violation of the MLS Rules and Regulations for anyone to access the MLS using another person's MLS ID, and is punishable by a $500 fine.

In order to comply with the rules and Regulations of the MLS, all agents who have their license affiliated with the broker must have their own MLS access, and all persons using the MLS to assist an agent or the broker must have their own MLS access as well.

We have a standard policy of a minimum three business day processing period from the time we receive the complete application.

 
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Clerical User Application                Credit Card Authorization                         Certification of Nonuse

 

Once completed, you should email electronically completed scans to This email address is being protected from spambots. You need JavaScript enabled to view it. (or you may fax the paperwork to: (415) 553-3968 - but please allow additional time if you fax hard copies in).

Please avoid calling to check on the status of your application, as you will receive a confirmation by email as soon as your application is processed. If we require any additional information we will inform you by email.

 

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